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How to maximise attendance at your Medical Device webinar

doctors on webinar

Are you searching for ways to maximise attendance to your MedTech webinars? Have you been struggling to find an article that provides you with clear, actionable insights? Well, we were too, so we decided to write one ourselves.

This article promises to talk you through the best ways to maximise attendance to your webinars.

Webinars are an amazing marketing tool to boost your brand awareness and online engagement and provide real value to your audience.

Statistically, only 40% of people who sign-up for a webinar attend and only 40% of those watch until the end. While this percentage might seem relatively low, there’s lots you can do to boost your registrations and encourage higher attendance rates.

Choosing your topic and your speakers

The content of your webinar is the first and most important thing that will encourage registrations and attendance. Who is speaking? What topic will interest your audience?

Picking engaging speakers is critical when planning a successful webinar, so be sure to invite people at the top of their field and who know how to present to an audience. If you have some more well-known candidates, it’s good practice to have them present at the beginning and end of the webinar, so that you can start and end strong.

Make sure that your speakers come from a range of backgrounds to ensure they bring a variety of different opinions and experiences to the table. You should consider picking panellists with opposing views, to spark debates between speakers which may encourage your audience to attend. 

To really drive in those numbers, make sure that your webinar is topical. You will want to talk about the newest ideas and biggest challenges in your audience’s field as that is what they’re looking for information about. A product demonstration won’t cut it in these days. Surgical challenges (or something similar) will bring a much bigger crowd.

How to promote your webinar on social media

The next important step in maximising Medical Device webinar attendance is to spread the word about your webinar by optimising your promotion.

Optimising webinar promotion on social media

Social media is a great way to increase awareness of your webinar. The best way to do this is to target your audience. Simply posting a registration link on Twitter is not going to make the cut.  

Picking the right channel to showcase your webinar could be the difference between a successful and an unsuccessful webinar. Is your target audience Health Care Professionals or end consumers? If the first, then you should promote your webinar on LinkedIn, the second, maybe Instagram. 

Having a good idea of where your audience resides across social media platforms is critical when promoting your webinar on social media. You may need to research this in order to find the right demographic for you but if you’re not sure check out our article on choosing the right social media platform.

You should send out at least three social media posts to promote the event. The first post should be at least 2-3 weeks before the event, the second post the week before and the third on the day of.

The posts should contain relevant information about the webinar including: 

  • The title of the webinar 
  • The date
  • The time 
  • The names and titles of the speakers and chair 
  • The topics 
  • And most importantly the sign-up link

This post comes best in the form of a catchy GIF, as they spread information quickly and in a way that is memorable. Make sure you tag your speakers in the post, as well as any organisations you have partnered with. This will maximise the post’s reach. 

Your second social media post should go out a week or a day before your webinar, depending on when the first post went out. You need to make it clear to your audience that there’s a limited amount of time left to sign-up. It would be best to inject some urgency into this post by, for example having “1 week to go”, or “1 day left to sign-up” in large letters.

Your final social media post should be a quick reminder a few hours before the webinar. Whether the post is a static feed or grid post, or a story is entirely up to you, but trying a variety of post types can help you to see which posts work the best. LinkedIn, Instagram, and Facebook stories have features such as countdown timers, which are great tools to boost engagement. 

You could offer attendance certificates as another way to boost attendance. Offering certificates that attendees can post on social media and other platforms will act as an incentive for registrants to actually attend the event. Plus, if they do post the certificate on social media, it will be shared with all their connections and could generate more interest for future webinars.

Optimising email campaigns for webinars 

Email campaigns are great for sharing your event and getting sign-ups. It’s important to note that while email does have some benefits to maximising your registration, it’s limited to the number of people on your mailing list.

Expanding your mailing list can help to spread awareness of your webinar. One way to do this is to collaborate with a non-competing MedTech company or group in the industry (this could be a society, journal, or patient group, depending on your audience). Hosting the webinar together will allow you both to capitalise on each other’s contacts and increase attendance.

When creating a webinar email campaign, you should include all the information listed above in a personalised email, as well as a calendar invite. The calendar invite allows the recipient to add the event to their online calendars.  You can set these calendar invites to also send calendar and phone notifications to ensure your attendees arrive on time.

Research has shown that sending up to three emails to the people on your mailing list who haven’t yet registered can increase your email open rate by 70%. Follow-up emails are great as potential registrants may have missed the first email or have forgotten to sign-up and need reminding.

Finally, if you’re trying to gain registrations for a whole webinar series, you should create two more campaigns for those who attended and those who didn’t. Firstly, you should thank them for registering, and then you should provide details of the next upcoming webinar.

How to keep people watching your webinar 

It’s all well and good getting people to attend your webinar, but how do you ensure that they stay? Haven’t we all joined a webinar only to watch as the number of guests in the room slowly drop off one by one? Here at Podymos, we swear by the following to retain your attendees.

Pre-webinar rituals

Before your webinar starts, you may want to do a small practice run-through with your speakers and chair, so everyone knows what to expect and you can answer any questions from your speakers. This would also be a good chance for you to check the speaker audio and visual components, as nothing will disappoint a viewer more than dodgy audio and a blurry picture. 

Run through your speakers’ presentations and media in a practice session to make sure there are no surprise problems during their talks. Microphone and camera checks can be a lifesaver so always remember to do them before going live. We normally do this 20-30 minutes before a webinar goes live. The end result will be much more polished and therefore engaging, encouraging attendees to stay online.

How to keep your webinar on time

Timing is everything when it comes to webinars, so make sure not to let your speakers go on for too long.

If your webinar is too short it will limit the amount of content that you can present, but if it’s too long, you’ll lose the attention of your audience. Research has shown that 60 minutes is the best length for a webinar, so you should aim to keep your webinar under an hour. 

To break this down further, you could follow a structure for your webinar similar to this: 

  1. 5 minutes: Introduction. The chair welcomes everyone to the webinar and introduces the speakers. 
  2. 15 minutes: Presentation from speaker one. This should be your strongest speaker.  
  3. 15 minutes: Presentation from speaker two. 
  4. 15 minutes: Presentation from speaker three: This should be your second strongest speaker.
  5. 10 minutes: A Q&A session led by the chair where all the speakers contribute.

Alternatively, you may opt for a more fluid structure for your webinar, where the content is more discussion based rather than presentation based. This is a great way to cover a range of different topics and opinions within a short space of time. It works best when you have a great moderator who knows how to keep moving the conversation in the right direction and manage the discussion.

Get the most out of your webinars

Webinars are a great tool to help people become more familiar with your brand and show off your knowledge and expertise. If done correctly, they can significantly benefit your company’s reputation online and offline, so make sure you get the most out of your webinar by following our top tips.

For more of our blogs about webinars, check out the below articles: 

  • How much does a Medical Device webinar cost in 2022? 
  • 12 tips for running Medical Device webinars in 2022 
  • The top 10 mistakes people make when hosting healthcare webinars 

At Podymos we can run your webinar from start to finish so don’t be afraid to reach out to us if you have any more questions or want more advice on running MedTech webinars. Fill in the contact form below.

How much does a Medical Device webinar cost in 2023?

Webinars costs

Have you ever wondered how much it would cost for an agency to run your webinar from start to finish so you can spend time working on other business objectives?

Wouldn’t it be great if there was a complete breakdown of costs and services, enabling you to understand what your options are?

Well, we have left no stone unturned and delved into what drives the costs up and why some companies are more expensive than others when it comes to hosting webinars. So, let’s start….

What’s involved in running a webinar?

medical device webinars 2022


Often when you ask about the price of hosting a webinar, you will hear the answer “well, it depends”. It’s frustrating but unfortunately, it’s true. There are many elements involved in running a webinar, and how much your team does versus how much your marketing agency does changes the cost.

The core elements will be included in most packages, regardless of the agency you use. These should include smooth set-up and hosting of the webinar, including speaker, audio and video management. The costs of this will depend on factors such as how long it takes to liaise with the speakers for their details, the hosting platform, the length of the webinar and the number of team members needed to support the live event.

Let’s look at an example. If you’ve pre-recorded presentations to stream during the webinar, your agency will likely need 3 people behind the scenes. The 1st manages the speakers and webinar software, and 2 others are needed to run computers in separate locations to stream the presentations in case of internet connection or technical failure.

On the other hand, if only 1 computer is used, with a single team member, the cost of hosting your webinar will be significantly lower. It depends on what is right for your webinar.

The other factor that will affect the cost is the charge-out rate of the people hosting the webinar. Using a freelancer non-specialist agency will cost less, however, costs may be more when using a specialist agency.

Cost range: £350 – £2,000

Variable factors:

  • Content to be streamed
  • Number of computers and team members required by your agency
  • Agency’s level of specialisation
  • Software used

Promoting your webinar

Once you have your list of key opinion leader speakers, next you’ll need to ensure your webinar is promoted effectively. There are many ways to do this, and each will impact the cost of your webinar.

Webinar promotion emails

Do you have an existing GDPR contact list that your agency can use to promote your webinar? If so, there will be no need to purchase a mailing list, which an agency can do for you if needed.

Other variable factors include the email software used by your agency and the time it takes them to clean your contact list, set up and design of the email template and copywriting if needed.

You also need to consider how many repeat emails you would like to be sent. Do you only want to send 1 email? Or would you prefer to send 2-3 to maximise open rate and sign-ups to your webinar? Most agencies will encourage you to go for the latter, however, if only 1 email is the cost of your webinar will be reduced but the effectiveness of promotion may be reduced. ,

Cost range: £750 – £1,200 (possibly more if a large email list needs to be purchased)

Variable factors:

  • Number of emails
  • Current mailing list situation
  • Agency software

Webinar social media promotion

Social media has a large reach when it comes to promoting a webinar, especially if you can capitalise on your team and speakers’ networks.

The cost of social media promotion depends on the type and number of posts to be sent out and the level of graphic design input needed. For instance, if you choose to send out only still images to promote the webinar, the cost will be less than if you wanted videos or gifs created.

Speaker management will also affect webinar costs. You may ask your agency to set up posts with individual tracking links for each speaker and encourage them to post them. Speakers may need to be reminded to post or encouraged to more proactively generate registrations. All of this takes time.

Cost range: £100 – £750

Variable factors:

  • Type and number of posts
  • Number of platforms on which content needs to be posted
  • Advertising in Medical Device journals

Have you ever thought of using banner ads in clinical journals to promote your webinars? It can be especially useful if you have a series of webinars running throughout the year. Often journals sell monthly display ads which can be a great way to target a specific clinical audience.

The cost of setting up a journal advert series will vary from journal to journal and can be anywhere from £450 – £2500 per month (Journal cost). This will not include your agency’s fees which include the cost of sourcing the advertising space and designing the advert.

Cost range: Journal display ad space: £450 – £2,500 per month

Agency costs: £300 – £600

Variable factors:

  • Cost of advertising space with different journals

Society communication

Do you work closely with any medical societies whose members are the target audience of your webinar? If so, collaborating with a society can be a great way to extend your reach and therefore increase attendance to your webinar.

The cost of agency support to do this will totally depend on their involvement. Do you want them to approach the society (this is not recommended, as the relationship should always be between you and the society), or just supply the HTML email code (which will include design, copy and building the code) so the email goes out beautifully to all their members?

In terms of the cost charged by the society, it may be free, but other times there is a fee. It totally depends on your relationship with the society, as well as their own policies.

Cost range: £200 – £3,450

Society communication: Free – £3,000 (can be higher, depending on size of society)

Agency cost:£200 – £450

Variable factors:

  • Design of email (branded or simple)
  • Format (HTML coded or JPEG?)
  • Is copywriting needed

Pre-recording presentations

There are many reasons why you or your speakers may want to pre-record presentations. It’s the best way to guarantee that all of the information is conveyed succinctly, as often things can be missed or rushed when the pressure of being live is present.

Your agency will be able to help with pre-recording by providing online filming capabilities (or live if needed) and editing. The cost of this will depend on the number of presentations to be filmed, the length of each presentation, and if any sections need to be re-filmed.

Costs will also depend on who is included in the filming session.

healthcare webinars costs

You may need a videographer and account manager online during filming, or just an account manager if your agency has the correct software to film in high resolution without the support of a video team.

Finally, your presentation will need to be edited before the webinar, to ensure it looks professional and is engaging. This will often be done by combining 3 video streams so it’s easy to view the speaker and the presentation at the same time.

These recordings can then also be used on social media after the live event. If you decide to film with only one feed, the cost will be lower.

Cost range: £500 – £1,200 (per presentation)

Variable factors:

  • Length of presentation
  • Number of re-records
  • Software used by agency

Post webinar promotion

Editing of webinar for website and social media

If you want to use the webinar afterwards on your website or social media, it is a great idea to edit the final webinar (if not pre-recorded) and create short clips for social media. You can often create 10 or more short videos from one webinar, which makes for really engaging content.

Editing the shorts involves removing the ‘ums’ and ‘arhs’ from the footage and also ensuring that the right screen is visible at the right time. For instance, if the speaker is referring to a slide, that slide needs to be showing. Equally, if the panellists are having a group discussion, it is better to have a gallery view of all the speakers.

Cost: £500-£1,200 per video depending on how much editing is required for each speaker.
Variable factors:

  • How many presentations
  • The length of the presentations
  • Are social media clips needed?

Email campaign

You have spent a lot of time and money on hosting a webinar to add value to your audience, as such you may also want to send a further email to your entire email list so they can watch the webinar if they didn’t have time to view live. This is also an excellent opportunity to push your audience to your YouTube page with other amazing content.

This should be quite straightforward if you sent an email campaign promoting your webinar. Your mailing list will already be uploaded to the software, so all that is needed is for the agency to design, write, build and schedule the email.

Cost: £550 – £750

Variable factors:

  • Design
  • Copywriting

Other factors that affect price

Agency experience & specialism

Another factor that will impact the cost of your webinar is the specialism of your agency. Normally, more expensive agencies are those that have specific industry or webinar experience (or both), however that doesn’t mean a smaller team wouldn’t still do an amazing job.

Ongoing changes

Your agency will plan for 2 rounds of changes for each piece of new work they create and will have allocated the teams time accordingly. In order to prevent exceeding this planned number, it is great to get all feedback from your internal team before providing updates to the agency. This will significantly save time on both sides and undoubtedly save you a lot of unnecessary budget spend.

Check out our article on managing agency pricing if you’d like to learn more.

Webinars with Podymos

At Podymos we specialise in Medical Device marketing, particularly downstream marketing. We are likely to be more expensive that many companies who run webinars as we are specialist in the Medical Device sector and webinars are one of our specialties.

We manage every aspect of your webinar from start to finish and often all we need from you is your speaker list, webinar topic and mailing list (if you have one) and we can do the rest – we will of course need your approval along the way.

If you would like to request a quote for us to support your webinar, get in touch with us through our contact form.

6 marketing tools that will make your life easier

The best marketing tools

Are you always looking for smarter and faster ways to improve your marketing?

The job of a marketer often includes juggling what feels like hundreds of campaigns at once.

There’s email, social media, websites, research and more!

There’s email, social media, websites, research and more. It can be a time-consuming job, but having the right tools will help you to save time where possible and keep track of all your projects.

We’re going to recommend 6 of the marketing tools that make our lives easier every day. These are the tools we wouldn’t be without, because they save us so much time and help us to get the most out of our campaigns.

Canva marketing tool


Almost every marketer is aware of Canva, it is one of the most popular marketing tools out there!

Making sure that everything you put out looks good isn’t always easy. Design can be time-consuming, and it requires a niche set of skills, but luckily Canva makes it easy to anyone to create professional-looking designs if you don’t have an in-house designer. It has templates for many different marketing materials, from social media posts to logo design.

Many features of Canva are free, but when you upgrade you are able to save your brand assets to easily reuse with every design you create. Remember, it is important to ensure that all your marketing materials have a consistent look, so that your brand is easily recognisable. You can read more about the importance of branding in our article “Medical Device branding: What is it and how to do it”.

Google Data Studio

Google Data Studio is a game-changer when it comes to reporting. It allows you to collate metrics from various different platforms into one report. For instance, you could have your social media date, website and email data all in the same place.

What’s great is that once it’s set up, it can automatically pull the data for you, instead of manually having to export data and loading it all into the same place. You can also personalise reports with your branding or by adding notes and comments throughout.

As a healthcare marketing agency, Data Studio is one of the tools we use most often as we deliver weekly and monthly reports for our clients. Not only do we use it demonstrate how their online campaigns are performing, but we also show them the status of their various projects with us.

Data studio software

Marketing scheduling tool


In our various articles on Medical Device social media marketing, we have spoken repeatedly about how useful planning and scheduling content is for ensuring you post consistently (which is super important!).

There are various scheduling tools out there, but our favourite is Hootsuite. Not only does it allow you to schedule posts, but it also tracks mentions, comments, direct messages and provides you with insightful analytics such as the day of the week your posts are seeing the most engagement.

We’re able to manage our various clients’ social media pages across multiple platforms through a single dashboard, which saves us a staggering amount of time.


If your company is interested in boosting your ranking on Google, SEMrush is a must have! It allows you to track everything search engine related, from organic traffic to keyword rankings. It comes with loads of cool features, including a keyword research tool and SEO content templates.

You can also use SEMrush to track your social media statistics, Google ads performance and conduct competitor research, which is extremely important for Search Engine Optimisation (SEO) and understanding which keywords perform well in your market.

Our go-to feature on SEMrush is the website health check which highlights where there are technical SEO issues on a website, such as broken links and missing metadata.

Understanding SEMrush

Campaign Motor

Campaign monitor

81% of B2B marketers say their most used form of content marketing is email newsletters. They are a great way to reach out to your audience directly and keep your brand at the forefront of their mind. We spoke about the wonders of email marketing in our Digital Marketing Guide.

We like to use Campaign Monitor to build and schedule our emails, from newsletters to invitations. You can build multiple different mailing lists on campaign monitor, allowing you to segment your audiences and personalise the emails you send out.

Once campaigns are sent out, you are able to track open rates, conversion rates and some demographics of your audience. All of these insights are helpful for building even more successful campaigns in the future.

By the way, if you haven’t already you can sign up to join our mailing list!


As healthcare marketers, Zotero has saved us endless time and headaches when it comes to referencing and research. Everything we create needs to be compliant with Medical Device regulations, so making sure we correctly reference is incredibly important.

It allows you to easily add papers to your library to be used as a reference later on, saving all the information that is available on the page. You can also add tags and notes to references, making it easier to sort through and find the relevant information quickly. Once you have downloaded the app and added the internet browser extension, saving references really is as easy as a single click.

Zotero also has a Microsoft Word add-on, which allows you to very easily add references and bibliographies to your work. The days of having to manually update all your references are gone, as Zotero automatically makes all the updates as you go.


Get the right tools for the right job

We hope these marketing tools are as helpful to you as they have been to us. Let us know if you have any recommendations!

Get in touch with us if you would like to discuss your current marketing strategy and how we could help you to achieve your business goals.

email signup

About Podymos

Podymos is a dedicated Medical Device marketing agency. We are passionate about sharing relevant knowledge to expand our clients’ capabilities. If you would like to find out more about what we do, you can visit our services page, or get in contact with us.

And don’t forget to follow us on social media

Medical device marketing strategy for HCPs vs. patients

Although Medical Device marketing is surrounded by regulations, the basic principles of marketing can still be used to create successful campaigns that help businesses meet their objectives. We believe that being in a technical industry doesn’t need to mean that creativity is stifled.

One thing our clients often come to us for help with is how their marketing activities should differ when appealing to healthcare professionals versus to patients. Again, the principles of marketing still apply, but naturally the focus needs to shift depending on the audience.

patient and doctor marketing

Knowing your audience

This is the golden rule of marketing, and one that will not change. Knowing your audience isn’t as simple as just being able to say who you’re targeting (HCPs or patients), you need to know as much about them as possible.

You need to be able to understand your audience, for instance, what are they interested in? What are their challenges? How can you help them? Which platforms do they engage with? Knowing this will inform you of the best way to reach your audience. Are they more likely to come across your materials on social media or through a search engine? Is the best way of reaching them through live events? By knowing this, you can tailor your efforts to where they will be most fruitful, ensuring the greatest ROI.

Furthermore, you will also be in a better position to predict what they will be searching for online, or what will stand out to them when scrolling through social media. You can ensure that the content you create will appeal to them and leave the best impression of your company and device.

Multichannel marketing

One of the most prevalent rules of marketing, and one that we firmly believe in when it comes to Medical Device marketing, is that your audience needs to hear your message at least 7 times before they take action. With the rise of digital marketing, this number is now more likely to be closer to 15-25 times as there is so much competing noise.

This means that you need to reach your audience as many times as possible, with the right content, and multichannel marketing can help you to do this.

An effective multichannel campaign involves distributing your message consistently across multiple platforms and mediums, reaching your audience on numerous touch points. In Medical Device marketing, this means an approach that involves digital activities, like social media and SEO, as well as non-digital activities such as event marketing and magazine adverts.

The rule of 7 (or 15) spans across industries and audiences, so whether you’re marketing to HCPs or patients, a multichannel approach is the way to go. Of course, you will have to tailor your approach depending on your audience. For instance, when marketing to patients there may be few opportunities for the in-person contact that HCP conferences present, but you will find that fewer niche platforms such as magazines or even social media advertising can be used, and never forget SEO, one of the best-kept secrets in Medical Device marketing.

Tailoring your content

Again, the importance of knowing your audience cannot be overstated, especially as it enables
you to tailor your content, which in turn means that it will have more success in achieving
your objectives.

When marketing to HCPs, it is helpful to understand their challenges and the issues that your Medical Device can help them to overcome. Consider what the top 3 things that you want HCPs or patients to be saying (or thinking) about your technology and use that as the starting point for your content.

Think of your audience’s mind as a jigsaw puzzle and you need to put the pieces in place. Your number 1 message should fill a larger proportion of your content, number 2 a smaller part and so on, until you have correctly positioned your brand in your audience’s mind.

By reaching out to them in this way, you are building more trust than if you were to simply just list the benefits of your Medical Device, although this type of promotion does have a time and a place, but it is usually when your potential customer is further on in their journey.

You can also tailor the type of language that you use and the message you present. For instance, when communicating with HCPs you can use more technical language and reference studies and statistics.

On the other hand, when you’re marketing directly to patients, this type of information may not appeal to them as much. You are more likely to be focusing on lifestyle changes using approachable and open language.

Are the regulations different for HCP marketing and patient marketing?

One thing to be aware of when tackling the differences in Medical Device marketing strategy for HCPs and patients is the difference in what you are able to say to comply with regulations.

The EU MDR contains some differences between the member states with regard to patient marketing and often increased limitations do apply. France, for example, has the strictest rules forbidding marketing to a patient for any device that has a risk classification of IIb or higher.

We have a handy PDF download of EU MDR and local country Medical Device advertising guidelines.

Follow the basic principles

As you can see, successful marketing comes down to remembering the basic principles and applying them to your campaigns, no matter who they are aimed at. As long as you are complying with regulations and you know your audience well, you are sure to see success.

About Podymos

Podymos is a dedicated Medical Device marketing agency. We are passionate about sharing relevant knowledge to expand our clients’ capabilities. If you would like to find out more about what we do, you can visit our services page, or get in contact with us.

And don’t forget to follow us on social media

Writing high quality content in Medical Device marketing

women at desk with documents

Content marketing is all about giving your customer something without directly asking for anything in return.

It allows you to add value to their lives in a way that convinces them of your value, creating a connection and building trust, which is incredibly important when it comes to increasing brand equity.

Content can come in many forms such as imagery, videos, slide shows and more, but we are going to be focusing on written content, which can be a very powerful form of content.

Not only does written content give you the chance to demonstrate your expertise and help or entertain your customers, but it is also beneficial in terms of search engine optimisation, an area of digital marketing dedicated to increasing website rankings on search engines to bring in more visitors (see our Medical Device SEO guide to learn more).

We’re going to delve into how you can write high quality content that will not only create a great experience for your reader but will also help you to rank higher on search engines.

Know your reader

When it comes to Medical Device marketing, knowing your audience is the first and arguably the most important step. If you don’t know who your audience is, how they think and what their challenges are, how can you be the solution that they are looking for?

The likelihood is that you already have a very good idea of what content is required based on intuition alone, but keyword research is critical to help you translate this intuition into data, and discover what your audience is really searching for online. Keyword research can be used to create targeted content that will bring your audience to your site.

You can then direct them to view your product pages or other articles that expand their understanding of a therapy area or new treatment solutions. A very valuable marketing tool, but it takes work.

So, how do you do this? Well, quite simply you can use your keyword research to compile a list of keywords that you want to rank for and then start writing content based on this. Make sure you take note of the keyword difficulty (KD) score for each keyword as the higher it is, the harder it will be to rank for it. If you want to learn more about how to complete keyword research, we’ve created a keyword research guide.

Write for your reader

When it comes to writing content for SEO, MedTech companies often focus on creating content that ranks, forgetting about the user. This may provide impressions, but as the impressions are not with your target audience, it is ultimately a pointless and costly activity.

Additionally, other practices such as keyword stuffing can be detrimental for SEO. Not only is it penalised by Google but it also makes your content less readable. Keyword stuffing is when writers try to fit a targeted keyword in every possible location. The disruption this causes to your article’s readability is primarily why Google frowns on such practices.

Whilst you will need to keep Search Engines (SE’s) in mind whilst writing, the priority should always be the reader. First and foremost, SE’s are looking for content that is going to be the most valuable to readers. They are extremely sophisticated and they are able to detect when someone is trying to ‘cheat the system’ and rank, without putting the hard work in.

The bottom line is you need to create original content that is of value to your intended audience.

a woman studying

Create a consistent tone

The tone of your content will be predetermined in your brand guidelines and is there to ensure consistency throughout your website and other materials, but when it comes to writing articles you may need to adapt it slightly. Copy for articles is not like traditional website or social media copy, it doesn’t need to be condensed down and so closely focused on your messaging (although of course, your messaging should guide it). Instead, you can expand upon subjects and go into more detail.

The tone and writing style in articles should be determined by who you’re writing for. For instance, if you’re writing an article aimed at engaging healthcare professionals, you should use more technical language which will not need so much explanation, but if you are trying to target patients, you may need to take on a more reassuring tone and explain more complex concepts.

Do comprehensive research

The content of your articles will always be better when it is thoroughly researched. Before you can even think about writing, you should make sure you’ve gathered all the research necessary and take note of the references you need. Ensure that you have read up on relevant studies and clinical papers around your topic as these provide a reliable source that will add credibility to your article.

woman doing research

marking out errors in a piece of writing

Keep your writing engaging

It goes without saying that your articles need to be well-written and engaging, if not, you will not only struggle to rank on SE’s, but your readers will click away with a bad impression of your company. So, how do you ensure that your article is well-written?

Working out the structure of your article before you start writing is a great place to start as it helps you to determine the overall takeaway of your article, which will provide clarity and conciseness to your writing.

In terms of technicalities, there are some things to look out for.

Sentence length

You should vary sentence length, with some long and some short. Too many long sentences can become wordy and hard to read, but too many short sentences may end up seeming almost monosyllabic.

Language choice

Where possible, you should use the simplest word choice. Even if you’re writing for HCPs with a formal tone,
SE’s reward articles that are not too convoluted, as not all readers possess the same depth of vocabulary as you. This doesn’t mean you shouldn’t use technical language when needed.

Typos and spelling errors

We all do it, but multiple proofs from multiple people can help you to avoid them being published online for all to see.

Difficult concepts

Make sure you take your time to fully grasp difficult concepts as this will help you to explain them better. Einstein once said ‘If you can’t explain it to a 6-year-old, you don’t understand it yourself’. This is something we live by at Podymos, as it is so true!

Unnecessary words

Try to avoid using unnecessary words. For instance, the word ‘very’ is often overused when it doesn’t really add anything to your writing. Other phrases like ‘in order to’ and ‘all of’ can often be left as ‘to’ and ‘all’ without changing the meaning.

Use headings

Unfortunately, despite all your hard work, readers are unlikely to read every single word that you’ve painstakingly crafted. Internet users typically scan copy to save time and find exactly what they are looking for, which is why main page copy needs to be so concise. Having descriptive headings throughout your article will help readers find what they need, making your content much more useful.


Often when writing for Medical Device marketing, there are a lot of long words and phrases that can be abbreviated. It is okay to do this, but ensure that the word or phrase is written in full, with the abbreviation after in brackets the first time it appears. That way, readers know exactly what to expect.

Content needs to be trustworthy

When it comes to making decisions, the most important aspect to help your audience decide whether they do or don’t want to work with you is trust. Your articles can help to convey trust by demonstrating how knowledgeable you are.

To help with this, you should use references or external links to show that you have read around the subject. When writing about Medical Devices in particular, references must be included with every claim, see our guide to the EU MDR for further details.

References and links also signal to SE’s that your article will be of more value to readers as it indicates that it is well-researched. So, whilst it is regulation to include references, it is also beneficial for SEO purposes.

    Useful tools for writing high quality content

    We find that a lot of work needs to go into writing content in Medical Device marketing, but there are a few tools that we use to make it more efficient.

  1. Coggle: A mind-mapping tool, to help you get all your thoughts down and structure your article.
  2. SemRush: Can be used for keyword research and creating content templates based on keywords. This has paid features, but the free version can add a lot of insights into your audience. Additionally, if you want to branch out with the paid version it will analyse each of your articles and provide you with an SEO score and guidance on areas to improve./>
  3. Grammarly: You can use this once your article is written to check for spelling and grammar errors. This is also great to gauge the reading age of your article.
  4. Zotero: This will help you to keep track of your claims and references. Something we use a Podymos a lot!

Get started with your own content!

As you can see, there is a lot of work that goes into creating high quality content. It can be time-consuming, but it is so worth it. Not only will you be able to use blogs and articles to bring people to your website through search engines, you can also distribute the content across social media and email. That is the wonder of content marketing.

If you would like anymore more help with your content marketing strategy, or writing great
blogs and articles, take a look at our Medical Device digital marketing services to see how we
could help you.

Healthcare webinars at Podymos

We hope you found this article valuable and feel comfortable now to go off and host your own webinars, but if you would like us to support you, fill in the contact form below and we will get back to you. 

At Podymos, we specialise in Medical Device marketing. We’re experts in many areas of Medical Device advertising and promotion, but we particularly have a lot of experience when it comes to running healthcare webinars.

5 tips for using social media hashtags

Social media hashtags

For years now, hashtags have been a common feature on social media, adorning posts on LinkedIn, Facebook, Twitter, and Instagram.

When used correctly, they are an excellent tool for expanding your reach and increasing your engagement, even in Medical Device social media marketing.

We’re going to look at what hashtags can help you to achieve and how to make the most of them.

What do social media hashtags do?

Despite how they are sometimes used, hashtags do actually serve a purpose. People using social media platforms can search and follow hashtags, meaning that they will see only posts with that hashtag. They may be simply for entertainment, for education or to keep up with news. For whatever reason, hashtags help people to see the posts they want to see.

Hashtags also act as an indicator on what the content of the post is about, which can help when it comes to beating the pesky social media algorithms. On Instagram, users are able to visit a discovery page where they are shown posts that may interest them. If Instagram knows that a user likes to see posts about a certain topic, having those contextual hashtags may help your posts to appear here.

Beyond expanding your reach though, hashtags can be useful for developing trends or running competitions. They can be a useful filtering tool, so when you ask users to get involved and post in some way to do with your company, asking them to use a unique hashtag will allow you to see all the relevant posts at once.

Social media hashtag best practices

We have delved into the world of social media best practices before, but this time we wanted to focus particularly on hashtags. Whilst there isn’t really a right or wrong way to use hashtags, there are ways to get the most out of them to help you achieve your social media goals.

1. Mix high volume and low volume hashtags

When it comes to choosing the hashtags you use, it’s not just about choosing the ones you think sound the best or describe the post. Believe it or not, there is data involved in which hashtags you should choose.

When you search for a hashtag, you can see how popular it is based on how many posts it has. Similarly, you can use a tool such as BuzzSumo to do your research. The instinct may be to go for all the high volume hashtags, but as with choosing your keywords for SEO, a mixture of high and low volume is actually the better method.

hashtag best practices

2. Don’t overdo it

This is because, although fewer people search for the less popular hashtags, you are more likely to appear and be seen by those people who do.

Conversely, although you may potentially be seen by more people when using a more popular hashtag, there is more competition, so your post stands less chance of being seen. Using a mixture of both is a way to cover both bases.

Although it may be tempting to use as many hashtags as possible on a post to increase your reach, this may not be the best idea. Not only does it look spammy to the people viewing the post, giving them a bad impression of your company, but it is extremely time-consuming.

Instead, we recommend using a maximum of 3 on platforms like LinkedIn, but more on visual platforms like Instagram. 1 of the hashtags you use should be a filter, for instance your company or product name. That way, if people want to see posts only about your company or product, they can use the hashtag as a filter.

3. Make sure they are relevant

There is little benefit to using hashtags that aren’t closely related to the contents of the post. Although other hashtags may have more followers, if your content isn’t relevant to them, not only will it be annoying, giving them a bad impression of your company, but they’re just not your customers and they’re not going to convert. In that way, it’s completely pointless.

Instead, it is better to focus on finding hashtags that are relevant to your company and that your potential customers may be searching for.

4. Don’t use punctuation

Hashtags obviously start with the hashtag symbol, but they can’t contain any other punctuation or symbols. This can be annoying as it sometimes means that the phrase appears incorrectly, for instance something like ‘We’re here!’ would have to appear as #WereHere. Punctuation breaks up the hashtag, so only the part of it before the punctuation would actually count.

Try and find a way around it by editing the phrase or simply choosing other hashtags, or you could simply post it and allow people’s mind to fill in the blanks.

5. Keep it short

Long hashtags are distracting and unlikely to have many searchers. You may be tempted to hashtag your tagline as a reminder of your messaging, or something else along those lines, but think about it, what is the point? If it is not a hashtag that already has a following or you are using to develop a trend or run a competition, it is not going to be seen by anybody, so its not really doing anything for you.

Short, snappy hashtags that people are actually searching for are the way to go.


We hope this mini guide has helped you to understand why companies use hashtags and how you can start to utilise them for yourselves. If you have any other questions that we can help you with, please don’t hesitate to let us know!

About Podymos

Podymos is a dedicated Medical Device marketing agency. We are passionate about sharing relevant knowledge to expand our clients’ capabilities. If you would like to find out more about what we do, you can visit our services page, or get in contact with us.

And don’t forget to follow us on social media

Archetypes in Medical Device branding

Branding is what helps companies to differentiate themselves from their competitors and build connections with their customers. When companies give their brands humanistic traits and personalities, they create something tangible that audiences can relate to, which builds a stronger and more memorable connection.

Archetypes can help to guide companies in creating their brand by providing a model for who the company would be if they were a person. This creates more consistent and authentic branding that customers will appreciate. We’re going to delve into the different archetypes and how they can benefit Medical Device companies.

Archetypes highlighted in yellow in dictionary

What are archetypes?

Archetypes are a set of different personality types that are considered to be hardwired into human nature. According to Carl Jung, every person falls into one (or sometimes more) of these categories. Companies can use these archetypes to inform and consolidate their brand messaging and external expression.

As archetypes are based on real human personalities, they add depth and complexity to brands beyond just looking good. Brands can become like their own person, with traits and characteristics that customers can relate to.

Why do archetypes matter?

Archetypes help brands to achieve consistency, connection and differentiation, all of which are essential for effective branding.


The importance of consistency in branding cannot be overstated as you want your customers to be able to recognise you when they come across you, wherever that may be. Aligning your brand tightly to a single archetype allows your brand personality to feel familiar to your customers. It allows you to communicate with the consistency and humanity of a real person.


There is so much choice out there for customers now and it is so easy to compare companies, so how do you stand out? Branding is all about creating something tangible, that an audience can connect with and feel a loyalty towards. The merit of your device isn’t enough on its own, instead, customers want to buy from a brand that they respect.

Building connection through branding is all about being relatable. When a person sees humanistic traits in a brand, they can relate to it and connect to it. That is why archetypes are so important, because they give you something to model your brand on.


Your Medical Device might be competing with lots of similar Medical Devices, in which case, focusing on the features and benefits of your device alone is not enough as they may be similar to other products out there. On the other hand, personalities are unique and have infinite possibilities, this means they can help to tell your customers who you are and your brand story.

Using archetypes to develop your brand personality can only make this stronger, allowing companies to appeal to what their customers want rather than just what they need. For example, customers looking to buy trocars have lots of choices, but they are probably more likely to choose to buy from a brand they aligned with personally.

The different archetypes

Let’s have a look at the different archetypes. As a Medical Device marketing agency, there are four archetypes that we come across most often, so we’ll be focusing more closely on those.

The Creator

The creator archetype is driven by the free flow of creativity but stays within the parameters of control. They promote self-expression, imagination and innovation. They believe that if you can imagine it, you can create it.

Lots of Medical Device brands fall under this category due to their ambition to drive forward innovation. Due to their archetype, the marketing materials for these brands tend to be very creative, almost like pieces of art themselves.

Desires: Freeflow of creativity, to create something of everlasting value.

Traits: Expressive, imaginative, innovative, but also melodramatic and perfectionist.

Examples of Creators: Apple, Adobe, Lego, Medtronic (new branding), Willy Wonka, Steve Jobs.

mercedes-benz logo

The Ruler

The ruler is a dominant personality that seeks power above all else. Rulers are confident, polished and responsible, but they can also be controlling, entitled and cold. At their best they seek to provide for others in need and to be a leader, but they can also seem power-hungry. Think of people like Winston Churchill, Hilary Clinton and Jay-Z, these people all fit                                                                                                               under the rule archetype.

Ruler brands evoke a sense of exclusivity. A few Medical Device brands such as JnJ Ethicon Endo show some traits of the ruler.

Desires: Control and power.

Traits: Confident and polished, but also can be cold.

Examples of Rulers: Mercedes Benz, Rolex, Louis Vuitton, Winston Churchill and Ethicon Endo-Surgery UK used strong language as a Ruler, but this has been softened recently and they are back to a caregiver archetype.

The Caregiver

As the name suggest, this archetype is all about taking care of others. They are driven by a compassion to help others and will go out of their way to serve the greater good. The Caregiver exhibits parental like traits to make sure that other people are taken care of.

Johnson and Johnson is one of the most famous examples of The Caregiver archetype. Their commitment to making the world a healthier place can be seen very clearly in their altruistic actions as well as their messaging.

Desire: To protect others, the greater good.

Traits: Generous, benevolent but can be weak and masochistic.

Examples of Caregivers: Johnson and Johnson, WWF, Toms, Mrs. Weasley.

The Sage

The Sage revolves around finding knowledge and truth. They believe that by gathering knowledge and sharing it they can make the world a better place. As their main ambition is to seek out knowledge, Sage brands are considered experts in their fields.

Marketing materials from Sage brands are usually refined and perfected, using a neutral or muted colour palette and they don’t feel the need to impress with any additives to what they produce.

Desires: Knowledge and truth to understand the world.

Traits: Wise, articulate, but occasionally cold and self-absorbed.

Examples of Sages: The Mayo Clinic, Google, BBC, Yoda.

The Hero

The hero values honour over everything and will do whatever they can to avoid losing. They are ambitious and persistent, with a drive to gain power. Rocky Balboa is one of the most famous examples of the hero archetype.

Often sports brands take on the Hero archetype as they want to encourage people to push themselves to achieve bigger and better things. They often feature strong colours and bold shapes, as they want to challenge you and inspire achievement.

Desires: To prove their worth, power.

Traits: Brave, determined, ambitious and unrelenting.

Examples of Heroes: Nike, Adida, FedEx, Wonder Woman.

The Outlaw

The Outlaw goes against the norm at every opportunity. They want to do things differently and go against societies’ expectations, either for selfish reasons or to help others. Think of Robin Hood. Outlaw brands often use edgy, unexpected advertising to shake things up.

Desires: To disrupt the status quo.

Traits: Sharp, free-spirited, but sometimes out of control.

Examples of Outlaws: Harley Davidson, Mountain Dew, Jack Daniels, Batman.

The Innocent

The Innocent archetype has a desire to keep things simple and live happily. They seek to do things free of corruption to bring harmony to the lives of others. Innocent brands tend to use muted colours and soft imagery with a clear and honest message.

Desires: Harmony, paradise.

Traits: Optimistic, moral, honest but can be irritating and childish.

Examples of the Innocent: Aveeno, Coca-Cola, Dove, Forrest Gump.

The Everyman

IKEA store - The everyman archetype

The Everyman is wholesome and genuine. These brands don’t try to impress or shock customers with bold claims and messages, instead they try to appeal to the masses with straightforward messaging. Their branding is nothing fancy, rather it is relatable.

Desires: Belonging and enjoyment.

Traits: Friendly, genuine, reliable but they can be mundane.

Examples of the Everyman: IKEA, Ebay, Tesco, Dr. John Watson.

The Jester

The Jester, as the name suggests, is about humour and fun, but there is also a deeper level to the Jester as they use humour to illuminate hypocrisy and level the power playing field. They can take a serious subject and make fun of it in a way that is comfortable for the consumer.

Desires: To live joyfully, innovation.

Traits: Joyful, carefree, original but sometimes irresponsible and cruel.

Examples of Jesters: M&Ms, Old Spice, Skittles, Chandler Bing.

The Lover

The Lover brand is all about evoking emotion and making people feel special. They are not just about evoking romance, but all types of relationships such as familial and friendships. They evoke a sense of connection and intimacy. In practice, these brand use adjective rich language and passionate imagery.

Desires: Relationships, to create a special feeling in others.

Traits: Passionate, but occasionally obsessive and shallow.

Examples of Lovers: Chanel, Haagen-Dazs, M&S, Princess Diana.

The Magician

Disney - The magician archetype

Magicians make dreams come true. They are always coming up with solutions for problems

through their knowledge of how the world works. Magician brands are all about bringing something special into the lives of their customers.

Desires: To transport people and create something special.

Traits: Charismatic, healing but occasionally dishonest and distant.

Examples of Magicians: Disney, Dyson, Tui and now Sky with their latest TV advertisements, Gandalf.

The Explorer

The Explorer has the goal to live an inspiring and fulfilling life. They are independent thinkers, forging new paths to find purpose in life. Any brand that veers off the beaten path and forges their own way can be considered an Explorer.

Desires: Freedom, fulfilment.

Traits: Independent, ambitious, spirited, but also restless and flaky.

Examples of Explorers: Jeep, National Geographic, Patagonia, Huckleberry Finn.

Aligning with an archetype

When it comes to figuring out which archetype your company aligns with, it is not always straight forward. It is not as simple as choosing the archetype you like the most, the one you want to be, but instead it is about figuring out which one you already are. A company trying to be something they are not can appear inauthentic and may damage their reputation.

Occasionally, companies may find that they don’t align comfortably with just one archetype. They may have characteristics of two archetypes, but companies should never choose to align with 2 archetypes with more than a 70-30 split. As in, your brand should be at least 70-100% one archetype.

How to use archetypes for branding

Once you have decided on an archetype to align with, you can begin to build your branding around that, allowing it to guide your choices so that you create a consistent tone and feeling.

Archetypes can be used to help determine messaging, voice, colours and personality. This can then be distributed across multiple platforms to begin appealing to and building a connection with your customers.

Which archetype are you?

Archetypes are fascinating, but they are also useful. They are a great tool to give your branding a clear direction, but remember it is incredibly important that you base your branding on an archetype that your company already aligns with, not the one you want to be.

About Podymos
Podymos is a dedicated Medical Device marketing agency. We are passionate about sharing relevant knowledge to expand our clients’ capabilities. If you would like to find out more about what we do, you can visit our services page, or get in contact with us.

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How to present Medical Device brands digitally

Digital design for medical devices

We’ve already covered the immeasurable importance of developing a strong brand for your company. When your brand is based on representing who you are as a company rather than aesthetics it can help you to connect with your customers.

However, it is just as important to use that branding well. Often companies are good at branding physical materials such as event stands, mugs, and pens, but this can slip when it comes to branding how they present themselves online. Consistent branding can be forgotten when it comes to social media, emails, and websites. This article will delve into the importance of maintaining your brand online and how to do it.

The importance of multichannel marketing and online branding

Multichannel marketing involves distributing your marketing efforts across several different platforms. This not only allows your customers to interact with you wherever is most convenient for them, but it also increases your chances of getting on their radar initially.

Typically, customers need to see a company around 15 times to be able to recall it easily, and 71% of people are more likely to buy from a brand that they recognise. Naturally, it is easier for people to recognise and recall a brand when everything they are producing is consistent.

The main premise of multichannel marketing is to be seen as often as possible, but often we find that Medical Device companies focus a lot of their branding efforts on events or literature that is given directly to HCPs. They then may not dedicate as much time and attention to branding their online resources. Realistically, Medical Device events only take up a couple of days in a year for companies, but your appearance online is 24/7, so why does it not matter as much? If anything, it should matter more.

The digital world also offers more touch points for customers, and therefore more chances to be seen. Customers may come across you on social media, through your website, through emails or maybe even through a podcast. There is so much opportunity to be seen.

Remember though, it is not just about being seen, it is about being recognised and consistency is the key to doing this. Your brand needs to look the same everywhere your customer might find you.

As an example, a customer may come across you on social media and be impressed by you, but take it no further. You then have the opportunity to attract them at an event, if they recognise your stand branding because it’s the same as it is online they may recall that they were impressed and come over to interact with you.

If your branding is not consistent, there’s a chance they may not recall you and you may merge in with the other stands on the day. As you can begin to see, all of these touch points need to work together to guide the customer on their journey.

So, how do you do it? What do companies need to do to ensure that their online presence is consistent and effective?

Brand guidelines

Brand guidelines are absolutely essential to ensure that you present your brand consistently. If there are discrepancies in the way that you present your brand it may be harder for your customers to recognise you.

Furthermore, if you have found the perfect way to externally present your internal branding, why wouldn’t you want to ensure you did it exactly that way every time?

Brand guidelines should be referred to anytime the company is being represented and should include:

  • Logo – There should be set rules for using your logo for maximum impact. If your logo comes in different formats (which it should, to ensure that it is optimised for every background), there needs to be advice on when and where each format should be used.
  • Fonts – Typically a brand can be represented through a primary and secondary font.
  • Tone of voice – This is where the key traits of your brand are personified, tone of voice needs to make this immediately perceptible.
  • Colour palette – Typically brands will choose one dominant colour and 3-4 complementary colours for consistency, but not monotony.
  • Imagery – There should be guidelines in place on what imagery to use, for example, if using stock imagery, ensure that it is representative of who your customers are.
  • Copy – Guidance for copy should look at the words you use and how you use them. For example, do you need to write in a formal tone, or can you afford to be more casual? Are you going to use contractions? Everything needs to be in the tone of voice of the brand.

Once the guidelines have been defined, they should be distributed throughout the company, so that everyone understands the brand and how it is to be conveyed. Guidelines can also be sent externally when working with agencies or other partners.

Clinician browsing on computer

Asset organisation

It sounds simple but ensuring that all your assets are organised will help you to continuously present your brand in the most effective way. By creating a written set of brand guidelines, you can have a final set of assets.

This means any new member of the team or agency can jump straight into your brand without an issue. By keeping all your logos, product images and other assets in one place, you can be sure that everyone is always using the same (and the correct) materials.

Tools like Canva can have your branding already uploaded to make things easier when creating social media posts and other materials. This can be really handy to improve efficiency.

Use branding in the most effective places

Branding is only effective if it ends up in front of the right people. When it comes to externally expressing your brand, it is important to prioritise when and where you chose to do it.

Whilst it is important to get out there and be seen as much as possible, budget constraints and other limitations may prevent it. Instead, it is better to use your branding where it will have the most impact.

For instance, if you are working on a tight budget, being active on social media is likely to have better return on investment than getting jackets printed for employees with the company logo on them, especially when reps aren’t able to get into see HCPs.

To be effective at branding and to be seen multiple times doesn’t mean you need to brand everything or go down every channel. Companies need to pick multiple channels that are effective to their audience.

The most important step to distributing your branding in the right places is to know your customers well, which means knowing where they are, so you can get in front of them. Do the market research to find out where they are most engaged and be there. For instance, there is no point posting on Instagram if your customers are most active on Twitter.

Create a content calendar

Creating a content calendar not only helps you to keep track of what you’re posting and where, it also presents a good opportunity to effectively present your branding through the content that you push out. Planning in advance not only gives you time to ensure that everything is branded and presented to the highest standard, but it also allows you to plan ongoing campaigns that will have the most impact.

For example, Medical Device companies can incorporate awareness days and holidays into their digital campaigns, if they align with their brand. You can plan these out far in advance when putting together your content calendar.

We have spoken about this topic before in our article on integrating seasonal trends into your digital marketing.

You can allow space in your content calendar for ad hoc posting so that you can be reactive. For instance, you can leave space to report on current news that is relevant to your company. Remember though, anything you post needs to be relevant information for your customers, otherwise, you may lose their interest.

Bring your brand alive in the virtual world

Although it is okay to test new ideas when it comes to your branding, everything you produce must be similar, otherwise you risk your customers being unable to recognise you.

Your aim should be to provide a seamless experience wherever your customer comes across you, whether it’s through a brochure, an exhibition stand, or an online destination. Everything should be reminiscent of your company and its values.

his is how you really bring your brand to life, even online, and make it almost like a person with traits and characteristics that your customer can spot and relate to.

About Podymos

Podymos is a dedicated Medical Device marketing agency. We are passionate about sharing relevant knowledge to expand our clients’ capabilities. If you would like to find out more about what we do, you can visit our services page, or get in contact with us.

And don’t forget to follow us on social media

12 tips for running Medical Device webinars in 2023

medical webinar

Webinars can be a truly powerful tool in Medical Device marketing. They provide a forum for your company to establish itself as a thought leader. In addition, they can be inexpensive revenue driver for your business. For instance, did you know that 20-40% of all webinar attendees become qualified leads?

Since the onset of the pandemic, the internet has been saturated with webinars leading to much speculation about whether they are still as successful as they once were.

That is why it is so important to run webinars the right way, ensuring that they are engaging enough to capture an audience and keep their attention. We’re going to share our 12 top tips for running successful Medical Device webinars.

Webinar statistics

  • 73% of B2B marketers and sales leaders say webinars are the best way to generate high-quality leads (source)
  • In 2017 webinars were reported as one of the top revenue drivers for B2B marketers (before Covid-19 drove up the popularity of webinars!) (source)
  • Webinars produce 453 times less CO2 than in-person events (source)
  • Pharmaceutical webinars receive the highest attendance rate at 63% demonstrating that the life sciences industry clearly engages in webinars) (source)
  • 89% of marketers believe webinars outperform other channels in creating qualified leads. (source)

webinar infographic

Are people bored of Medical Device webinars?

Firstly, we need to address the worries that webinars aren’t as popular as they once were. There is a belief that there are now so many companies running webinars that they just don’t have the same appeal as before and consequently, the number of webinar attendees is dropping. In a sense this is true, people are bored of poor-quality, sales-led webinars.

We still find that Medical Device webinars that are informative and provide vital insights are attracting hundreds of registrations.

Creating helpful content without asking for anything in return evokes a sense of trust with your potential customer, building the foundations of a relationship that is likely to generate better ROI than sales pitches that ask for something without giving anything in return.

Webinars that are led by HCPs vs sales reps or business leads will always deliver better returns, as people are expecting content they can apply.

So, it is important that webinars are highly relevant to the potential audience and are made to be informative, rather than to promote a Medical Device. For instance, a good title might be something like ‘Complications in orthopaedic surgery and how to address them’. This will help to build trust with your audience, by providing them with genuinely helpful information.

Our top tips

Start promotion a month before

One of the biggest stresses with running webinars is gathering registrations, with so much noise about it, it can be hard for companies to cut through and get noticed to earn registrations and attendees. Because of this, marketers may think they need to start promoting the event months in advance.

We wouldn’t recommend this, as it is such a long time for people who register early, they may forget about the event by the time it arrives.

webinar promotion

Instead, we suggest beginning promotion a month before the date. This is plenty of time to gather your registrations via promotion on social media and email campaigns, but it is not so long that people will forget they even registered in the first place.

Encourage speakers to promote

Another great way to promote webinars is to ask speakers to use their platforms to also advertise their appearance on the panel. This will allow you to capitalise on their audience as well, expanding your reach.

Optimise the registration process

Getting people to click to register for the webinar on your social posts or emails is a success, but it doesn’t necessarily mean that they will follow through and register. You need to be able to ensure that they actually complete the registration, which requires optimising the registration page.

Firstly, you need to ensure that the page looks good by including the company branding. The whole process should feel smooth, designing the registration page with your brand logo and colours is one way to help with that.

Next, you need to make sure that the description is enticing. It should discuss the topic of the webinar and make it clear what people will gain from attending the session.

Panellist information should also be included, to let people know who they can expect to hear from and why they are a credible source of information. We’d recommend collecting their job role, a recent photo and their bio for the webinar registration page.

Finally, the description should end with a call-to-action, encouraging people to follow through and register, and what they can expect to happen after they have registered, for instance ‘you will receive a confirmation email shortly’.

Use a diverse panel

People may be less inclined to register for a webinar if it doesn’t feature a diverse panel that will present differing points of view. A panel of speakers that are too similar, for instance in their job role, may be boring for the viewer.

Furthermore, companies that feature a panel made up entirely of men may appear to audiences as outdated and therefore alienate some of their audience, so this should be avoided if possible. This is known as a “manel”.

medical device webinar speaker

Pre-record and edit speakers

Presenting live can be difficult, but it can be especially awkward when you can’t see your audience or their reactions. That’s why we recommend that panellist presentations are recorded in advance, so that they can be edited.

The final result will be much more polished and will allow the presenter to get their point across succinctly, without feeling the pressure of having an audience. This will also be more engaging for the audience, and it will reflect well on the webinar host, who has clearly put time and effort into producing the webinar.

If pre-recorded presentations doesn’t sound like the right fit for your webinar and you would prefer to go down the route of open discussion, ensure that you have plenty of topics and questions on hand. You should also prep your panellists and let them know what to expect beforehand.

Start at a time that works for your audience

The time that your webinar starts should be determined based on when your audience will be able to and are likely to attend. For instance, if you are trying to target an audience in a time zone that isn’t the same as the one you’re in, you will need to adjust your timings to suit your audience.

This article suggests that the ideal time to host a webinar is between 11am and 2pm, but if you are hoping to attract health care professional, it may be better to host in the evening, when they are less busy with patients. In our experience of hosting webinars for our clients, 7pm on a Monday or a Tuesday is a good time for surgical teams.

Test speakers

Before setting the webinar live, there should be some time set aside to test all speakers’ mics and ensure they are comfortable with the running of the webinar. This should include having someone on hand to act as technical support in case any issues occur. Technical issues halfway through the webinar will not reflect kindly on the host.

Have a moderator to run the session

A moderator on the session can help things to run smoothly and will keep the audience abreast of what is happening at every stage. The moderator can introduce each panellist and facilitate the Q and A session.

Mix up the format

It is hard to hold people’s attention after 10 minutes, so it is useful to mix up the content to keep people engaged. Instead of having people talk solidly for an hour, it can be beneficial to incorporate videos, polls and other interactive features to hold the viewer’s attention.

We find that the ideal format is to begin with video to draw the viewer in and then to hold their attention the webinar should be split into three sections, giving panellists up to 15 minutes for their presentation and then finish with 15 minutes of a Q and A session. Webinars really shouldn’t exceed an hour as it is hard to keep hold of people’s attention for that long and it will take up a large chunk of their day, perhaps discouraging them from registering.

Have seed questions ready

When it comes to the Q and A section, viewers are usually armed and ready with questions, but it is a good idea to prepare some questions just in case. The moderator should have some seed questions they can use to get a conversation flowing, which should hopefully encourage viewers to begin submitting their own questions. The last thing you want is for the webinar to be ended awkwardly because there are no questions from the audience.

Survey the attendees

Once the webinar is finished it’s a good idea to gather feedback. Zoom allows hosts to direct attendees to a survey once they close the webinar, which presents a great opportunity to hear from your potential customers.

You should enquire to find out what they enjoyed about the webinar, where they think there could be areas of improvement and what topics they would like to hear more about. This will give you valuable insights into the wants and needs of your customer, which will not only help you to run better webinars in the future, but can have a positive impact on your marketing as a whole.

medical device survey

The better you know your audience, the better you can appeal to them. Surveys are also a great way to do a small amount of market research, you can add 1-2 non webinar related questions while you have an engaged audience.

Use the content on social media

Just because the webinar has finished, it doesn’t mean that you should stop promoting it. Clips and quotes from the session can make great content on social media for those who missed it. Videos perform well on social media in terms of engagement, so reusing the content from your webinar is a great way to easily create videos that will benefit your social media offering as a whole.

You can also allow your audience to watch a recording of the session, expanding its reach even further. Often recordings of webinars see even more success than the original event because they are available on demand, it doesn’t require people to be available at a certain time on a certain date.

Time to host your own Medical Device webinar

Webinars can bring in an impressive number of leads for your business as they allow you to display your knowledge, portraying you as a knowledge leader in order to build trust with potential customers. But they have to be done right, otherwise, they may not see the same level of success. Our top tips should help you to host your own events, but get in touch with us if you would like our help.

We also interviewed Becca, our Events Co-ordinator, to find out what she thinks makes an event of any kind more successful be it online or in-person, visit our article on Medical Device events to learn more.

About Podymos

Podymos is a dedicated Medical Device marketing agency. We are passionate about sharing relevant knowledge to expand our clients’ capabilities. If you would like to find out more about what we do, you can visit our services page, or get in contact with us.

And don’t forget to follow us on social media

Traditional healthcare marketing vs digital healthcare marketing

healthcare communication marketing

Traditional marketing and digital marketing for Medical Devices are two parts of the same whole. They both work to promote Medical Devices, communicating effectively with healthcare professionals (HCPs) and patients.

Historically, most Medical Device marketing has been traditional, based on building relationships through sales representatives, but since the Covid-19 pandemic, that has needed to change. Sales reps have not been able to go into hospitals to meet HCPs in person. Live events were halted completely for a while, so Medical Device companies had to look for other ways to market their devices.

Enter digital marketing. The new way to reach your audience without having to leave the office.

So, what is the difference between the two? And is one better than the other? We’re going to delve into what separates the two and how you can utilise them both in healthcare communications.

What is traditional healthcare marketing?

Traditional marketing encompasses any marketing activities that aren’t online. This includes any physical sales aids, brochures, adverts in journals or live event stands. Word of mouth and sales representatives even count as traditional marketing.

Traditional marketing is all about brand credibility and forging personal connections.

What are the advantages of traditional healthcare marketing?

Traditional marketing, especially conferences and face-to-face meetings, allow sales representatives to understand their customer more precisely, allowing them to adapt their approach depending on the customer. This means that reps can also get an idea of how interested potential customers are and whether they will convert. The results of this type of marketing can be more immediate than digital marketing.

Alongside this, traditional marketing also helps to build credibility for your business. Professionally designed and printed ads, sales brochures, and event stands all require expertise to create, seeing these pieces of physical evidence will give potential customers the impression that your company is well established, and therefore they are left feeling more able to trust your company.

On top of that, these types of materials only have to be created once and can be used repeatedly until they are no longer relevant either because of a change in messaging or the publication of new data. As an example, the same brochure can be handed out time and time again, so once it is designed and completed, it is finished and you have something that can be used for several months. On the other hand, digital activities like social media need to be regularly updated with new content, almost daily.

What are the disadvantages of traditional healthcare marketing

The main disadvantage of traditional marketing for healthcare communications is that it is not as measurable as digital marketing. There is no way to directly track the success of materials such as brochures and therefore it is hard to decipher how well it has worked for bringing in customers and whether it is worth your investment in the future.

Equally, the lack of ability to track this information and lack of quantifiable evidence means that you are less able to improve on campaigns. For instance, with social media you can see which of your posts are performing the best, you can tell what your audience enjoys seeing and then you can do more of that in the future and see your results get better and better. Unless you get feedback directly from the customer, you can’t do this for physical materials.

As well as the lack of tracking, it is difficult to be reactive when it comes to traditional marketing. Although they will last for a long time so are worth the effort, traditional marketing materials take time and there are costs each time something needs to be reprinted. For instance, if there is new data that you want to include in your materials, you will not be able to publish it straight away, instead, you have to wait until the brochure is complete and then wait again for the right event to be able to hand it out. In this time, you might miss valuable opportunities.

What is digital marketing for Medical Devices?

digital marketing

Medical Device marketing is different to marketing in other industries as it is subject to regulations and for a long time, traditional marketing was massively favoured. Not many companies were capitalising on the opportunity that digital marketing presents, but things are starting to change.

Digital marketing, also known as internet marketing, includes any activity that takes place online. This includes search engine optimisation (SEO), social media, email marketing, paid advertising, online videos, and digital sales aids.

It is considered to be the new frontier of marketing and new information and research is emerging every day about best practices and trends.

What are the advantages of digital healthcare marketing?

reporting for marketers

One of the main benefits of digital marketing is the ability to closely target specific segments of your audience based on factors such as intent and location.
As a result of this, marketers can tailor the content they show to their audience so that they will see content that will be most effective for getting them to convert.

Marketers can also report in detail on their activities. They can use analytics to gain actionable insights that will improve their campaigns and therefore improve their outcomes. For instance,
if a website is not bringing in as many leads as expected, marketers can look at the data and troubleshoot. The data unravels the mystery, revealing how the website can be improved to bring in more leads.

As well as this, digital marketing campaigns can continue to bring in leads long after they are launched. For example, optimising your website for search engines will continue to work in the background, even when you are not dedicating time and effort to it. So, the benefits of digital marketing are long-lasting.

What are the disadvantages of digital healthcare marketing?

Digital marketing is not necessarily a quick win. For instance, many experts say that it takes 7 months from when you start optimising your website for search engines to start seeing the results.

Furthermore, social media and email campaigns may not convert straight away, and customers may have to be exposed to your content a few times before taking any action. Still, the effects build up over time and are long-lasting, meaning that after a while, your digital marketing campaigns will be running in the background like a well-oiled machine and bring in a stream of leads for you.

One of the criticisms of digital marketing is that the connection between the customer and the brand is lost. There is a belief that you cannot replicate the connection from face-to-face, and whilst this is true to an extent, studies have shown that customers are still able to feel connected to a brand online. Our guide on digital marketing for Medical Devices delves into how companies can achieve this.

Which one do you need?

Neither digital nor traditional marketing is the better option for Medical Device companies because operating both simultaneously is the best option. It allows companies to cover both bases, targeting potential customers wherever they may be. This is known as multichannel marketing. It blends tactics to create a comprehensive marketing strategy.

In order to create the widest-reaching marketing strategy, elements of both types of marketing will be beneficial, because digital marketing and traditional marketing actually complement each other. In fact, the issues that both types of marketing create can usually be solved by the other.

For instance, if exciting new data is published it may take a few weeks to be able to design and print new brochures that are updated with the new data, but with digital marketing, you can start promoting it immediately. You can begin to build up a buzz straight away, that you can consolidate in your physical materials.

Conversely, whilst digital marketing may be criticised for lacking personal connection, it can be utilised to publicise sales reps and build them up an online following. Reps can use social media to network and build up leads. They can plant the seeds of connection with their potential customer and maybe get to know them better so that in-person meetings are more productive and the personal connection is deepened for better outcomes.

Utilising both digital and traditional marketing will also allow your company to build up brand recognition. In today’s world, your audience needs to see your company around 15 times before they remember it and are able to recognise it. By having clear branding that is uniform across multiple different channels, you increase your chances of being seen and therefore being remembered by your potential customer.

As you can see, digital marketing and traditional marketing are each one part of a whole. Alone they can both be effective, but multichannel marketing increases your chances of success. Together, digital and traditional marketing will create a well-rounded and reactive marketing strategy.

About Podymos
Podymos is a dedicated Medical Device marketing agency. We are passionate about sharing relevant knowledge to expand our clients’ capabilities. If you would like to find out more about what we do, you can visit our services page, or get in contact with us.

And don’t forget to follow us on social media

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